Rapid development & deployment in 1 week
Automated data population on customized PDF template
Self-service E-Form to apply for absentee ballots without portal logins
Key Takeaways
Built-in identity validation of voters
100% mobile-ready. Scalable for nationwide use.
Challenge
Vote Absentee Virginia, a not-for-profit organization, aimed to simplify the absentee ballot application process to enhance accessibility and voter participation. Their existing high-code website faced challenges, including resource constraints and performance issues, making it difficult to manage eAbsentee tasks efficiently. There was a pressing need for a cost-effective, scalable solution that could streamline the application process without compromising on security or user experience.
Solution
Mokxa collaborated with Vote Absentee Virginia to develop and deploy the eAbsentee Portal on Joget in a week. The solution featured:
A self-service E-Form allowing voters to apply for absentee ballots without requiring portal logins.
Automated population of voter data into specific fields on customized PDF templates
Built-in validation checks for critical information like identity numbers, birth years, ZIP codes, and phone numbers.
Instant PDF generation and automated email delivery to both applicants and relevant county officers.
A mobile-ready design for accessibility across devices and scalability for nationwide implementation.
Outcome
The implementation of the eAbsentee Portal led to significant improvements:
Enhanced user experience with a simplified application process without login, encouraging higher voter engagement.
Increased operational efficiency through automation, reducing administrative overhead and errors.
Improved transparency and accountability with automated notifications and centralized record-keeping.
Scalability of the solution allowed for broader adoption, supporting the organization's mission to facilitate accessible voting.
Full Story
Context
Vote Absentee Virginia is a not-for-profit organization based out of Falls Church, Virginia.
With the increasing demand for accessible and secure voting, they introduced eAbsentee to allow voters to apply for absentee ballots with ease.
However, their prior website struggled to efficiently manage eAbsentee tasks, primarily due to resource constraints and performance issues on high-code development.
This leads to the needs for a simple and scalable platform to effectively implement and manage the applications of absentee ballots in a cost-effective way.
Solution
Partnering with Vote Absentee Virginia, Mokxa built and deployed the eAbsentee Portal on Joget within a week. The solution offers:
Hassle-free process to request absentee ballots without logging into portal.
Automated PDF population of voter's data into specific spots and fields on the request form, including letters, numbers, checkboxes, etc.
Error-free, instant PDF generation on the original template provided by Vote Absentee Virginia.
Built-in validation on digital form ensured voters’ information (like Identity Number, birth year, ZIP codes, phone number) are submitted in the right format.
Automated PDF delivery to both applicant and the relevant county officers through emails, acknowledging each request submissions.
100% mobile ready. Scalable for nationwide use.
Outcome
Since live, the solution empowered Vote Absentee Virginia in several impactful ways:
Enabled user-friendly E-Form for requestors to submit absentee ballot requests in a few button clicks.
Voter’s information like their identities, contact details, address change, signature, etc. are accurately displayed on PDF forms without any modification to the original template.
Efficiency gains in the electoral system. Automated PDF generation and distribution saves time and reduces administrative costs.
Email notification and PDF records on a single ecosystem promote transparency and accountability, which can be valuable in resolving disputes or verifying information.
Increased accessibility and convenience. A simplified absentee ballot request process boosts voter turnout.
Dashboards with real-time metrics helped election officials to track request status and measure election’s campaign performance for data-driven decision making.
Next up, Vote Absentee Virginia planned to scale up Joget for similar use case implementations at other Public Offices across the U.S.