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Industry: Government | Document Builder Solution
Automated PDF Population & Generation for Absentee Balloting Requests
Self-service E-Form to apply for absentee ballots without portal logins
Rapid development & deployment in 1 week
Built-in identity validation of voters
Automated data population on customized PDF template
100% mobile-ready. Scalable
for nationwide use.
Vote Absentee Virginia is a not-for-profit organization based out of Falls Church, Virginia.
With the increasing demand for accessible and secure voting, they introduced eAbsentee to allow voters to apply for absentee ballots with ease.
However, their prior website struggled to efficiently manage eAbsentee tasks, primarily due to resource constraints and performance issues on high-code development.
This leads to the needs for a simple and scalable platform to effectively implement and manage the applications of absentee ballots in a cost-effective way.
Partnering with Vote Absentee Virginia, Mokxa built and deployed the eAbsentee Portal on Joget within a week. The solution offers:
Hassle-free process to request absentee ballots without logging into portal.
Automated PDF population of voter's data into specific spots and fields on the request form, including letters, numbers, checkboxes, etc.
Error-free, instant PDF generation on the original template provided by Vote Absentee Virginia.
Built-in validation on digital form ensured voters’ information (like Identity Number, birth year, ZIP codes, phone number) are submitted in the right format.
Automated PDF delivery to both applicant and the relevant county officers through emails, acknowledging each request submissions.
100% mobile ready. Scalable for nationwide use.
Since live, the solution empowered Vote Absentee Virginia in several impactful ways:
Enabled user-friendly E-Form for requestors to submit absentee ballot requests in a few button clicks.
Voter’s information like their identities, contact details, address change, signature, etc. are accurately displayed on PDF forms without any modification to the original template.
Efficiency gains in the electoral system. Automated PDF generation and distribution saves time and reduces administrative costs.
Email notification and PDF records on a single ecosystem promote transparency and accountability, which can be valuable in resolving disputes or verifying information.
Increased accessibility and convenience. A simplified absentee ballot request process boosts voter turnout.
Dashboards with real-time metrics helped election officials to track request status and measure election’s campaign performance for data-driven decision making.
Next up, Vote Absentee Virginia planned to scale up Joget for similar use case implementations at other Public Offices across the U.S.
Hybrid Thinkers, Game Changing Solutions.
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Automated 'Check Box' based on condition entered on the front-end E-Form
'Letters' population on specific fields based on the information submitted by voters
'Numbers' populated at specific 'spots' on the PDF form
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